Your tenants
Their home, lease, payments, documents and safety certificates — and one place to report a repair.
For UK HMO operators · 5–25 houses, 30–150 rooms
Your houses, handled.
Your time, back in your hands.
Across your HMOs, every repair reaches the right person at the right time — your team or a contractor you trust — so you choose how to spend your week.
- At the table with family and friends
- Or out finding your next house
First invitations15 November 2026Free to apply · Set up with the founder
- Every late rent you chase by hand.
- Every repair that lives in a WhatsApp thread.
- Every certificate you find out has expired.
That's your time going to chasing, not choosing.
How it works
The TABLE method.
Everything in your houses, on one table.
Named for the family table it protects. Start with one repair to see how it works — then see how the same five steps run your whole portfolio.
Triage
Tenant + AI
Your tenant reports the problem with photos from their portal. AI suggests the urgency, category and likely cost — you can change any of it.
Assign
You
Hand it to someone on your team — you can see who's busy — or to a contractor you already trust. They quote from their own workspace.
Balance
You
Approve the cost and keep every job on its deadline. Jobs that run past their deadline are flagged.
Log
Contractor
The contractor uploads before and after photos. Every step is dated, so you always have a record of what was done and when.
Enjoy
You
The repair is closed and the record is kept. Your time, your choice: family, friends, or your next property.
Your tenants, the AI and your contractors do the legwork. You make the decisions — and the record keeps itself.
Everyone in one place
Three people. One record.
Nobody chasing anybody.
Tenants report and follow repairs themselves. Contractors see only the jobs you assign. You see everything — and only step in when a decision is yours.
You and your team
Only the decisions that need you, already sorted. See who's busy and hand work to the right person without a phone call.
Your contractors
The trades you already use see the jobs you assign, send quotes and upload before-and-after photos.
Bring the contractors you already trust — no marketplace, no new suppliers.
What it's worth to you
See how much time
comes back to you.
Move the sliders to match your portfolio. Our assumptions are underneath — change them if you think we're wrong.
Our assumptions (change them)
Time back
2.8 hours a week
≈ 146 hours a year — worth £5,096 of your time.
Rent no longer late
£11,700 a year
Rent a year that arrives on time instead of being chased.
Estimate from your inputs and our assumptions. Not a promise. We'll replace these with measured results from early customers.
Straight talk
Who it's for.
And who it isn't.
Built for
- HMO operators running about 5–25 houses (30–150 rooms) with their own small team or VA
- Self-managing landlords whose repairs and certificates live in WhatsApp and spreadsheets
- People who already have contractors they trust
- Operators outgrowing their first system, or tired of chasing support
Not for
- Portfolios of 1–5 properties — a spreadsheet is still fine
- Agents holding client money who need full client accounting
- Properties outside the UK (you can register interest)
- Anyone looking for a tenant-finding or listings portal
Sharpest for HMOs
Rooms are the unit.
Not an afterthought.
- Rooms inside each houseSet up a property once, then add its rooms — each with its own rent, deposit and tenant.
- House defaults, room overridesRooms inherit rent terms and furnishings from the house unless you override them.
- Shared areas and facilitiesRecord what the house provides — kitchens, bathrooms, appliances — separately from each room.
- Occupancy by roomSee which rooms are let and which are empty, across every house.
What's inside
Everything the week needs.
Nothing you have to chase.
The same records power your review, the tenant portal and your contractors' job list — so nobody works from an old copy.
Tenants and leases
Invite tenants by email with the lease terms filled in. They accept, and get their own portal.
Repairs, handled and evidenced
The TABLE flow: tenant report with photos, AI-suggested urgency, your team or contractor, your approval, deadlines tracked, dated photo evidence.
Rent you can see
Rent schedules, recorded receipts, a payment ledger and an overdue view, with reminders to tenants in their portal.
Online rent collection is not part of early access.Certificates kept in date
Upload a certificate and AI reads the expiry date for you to check. EPC details come from the official register. Reminders go out by email from 90 days before expiry.
Tracks dates and evidence. You remain responsible for compliance; this is not legal advice.Documents with AI search
Upload leases, certificates and invoices. Ask questions in plain English and check the answer against the source file.
Conversations in the right place
Each repair has its own tenant thread and its own contractor thread. Tenants never see what you discuss with contractors.
Arthur Costa
Founder & engineer
Who you'll work with
You talk to the person who built it.
EasyEstate Manager is founder-led. I set up every early-access portfolio with you — houses, rooms, tenants, contractors and certificates — and you call me, not a ticket queue.
The app sorts the noise before it reaches you, so you only make the few decisions that need you, with everything already in front of you.
- Software engineer since 2021 — industrial automation at GE, real-estate asset management at Integrated House Solutions, now Kinetics
- Building with AI in production since 2022
- AI runs on Google Vertex AI in UK and EU regions; your data is not used to train public models
- Every account is isolated with database row-level security
The early-access offer
The Founding Pilot
Your houses set up with the founder, every repair going to the right person at the right time, and your time back in your hands.
- Your houses, rooms, tenancies and certificates loaded with Arthur — not a help centre
- Tenant portal and contractor workspace switched on for your people
- Moving from another system? Your certificates come across too — upload them and AI reads the expiry dates
- Certificate reminders by email from 90 days before every expiry you've recorded
- A monthly 30-minute review call with Arthur for your first six months
Bonus: a certificate audit during setup — for every house, what’s recorded, what’s missing and what expires in the next 90 days.
Our reminder promise: if a certificate you've recorded in EasyEstate expires without us emailing you at least 7 days before, that month is free.
Pricing is shared on the call, before you decide to activate. Applying is free.
Who is EasyEstate for?
HMO operators in the UK running about 5–25 houses (30–150 rooms) with their own small team or VA, and self-managing landlords of a similar size. If you have 1–5 properties, a spreadsheet is probably still enough.
How is it different from COHO or Arthur Online?
Both are established tools, and we'd encourage you to compare. EasyEstate is built around repairs run by your own people: you see who on your team is busy before you assign a job, late jobs are flagged, and every job closes with dated photo evidence. Setup with the founder is included, and certificates come across when you switch. Book a call and we'll walk through it on your own houses.
Is it ready for Awaab's Law?
Awaab's Law for private rentals is still at consultation (it closes on 18 December 2026) and no rules have been made, so no software can claim to comply with it yet. What EasyEstate does today is record when each repair was reported, assigned and completed, with photos — the kind of record the proposed timescales would ask you to keep.
How does it bring tenants and contractors in?
You invite them. Tenants get a portal to report repairs, see their lease, payments and documents. Contractors get a workspace for the jobs you assign. Each repair keeps a separate tenant thread and contractor thread, so everyone sees only what they should.
When can I start?
First invitations go out from 15 November 2026, then on a rolling basis. The fastest route is the fit quiz or a call with Arthur.
What's the guarantee?
If a certificate you've recorded expires without EasyEstate emailing you at least 7 days before, that month is free. We'd rather put our money where our reminders are.
Is my data used to train AI?
No. AI features run on Google Vertex AI in UK and EU regions, and your data is not used to train public models. Each account is isolated with row-level security in the database.
How accurate is the savings calculator?
It's an estimate from your own numbers and the assumptions shown under it, which you can change. No independent data on HMO admin time exists yet, so we'll measure it with our first customers and publish what we find.
What isn't included in early access?
Online rent collection and contractor payments, integrated e-signing, legal notice generation and a contractor marketplace. Compliance tracking helps you organise evidence; it isn't legal advice.
What does it cost?
Applying and the call are free and need no payment details. Pricing is shared before you decide to activate.
Three ways to start
Take your time
back in your hands.
First invitations go out from 15 November 2026. Applications are reviewed individually.
Leave your details
Six quick fields about you and your portfolio.